Paperless Environments

APFlow™

Accounts Payable Workflow

The APFlow™ Accounts Payable Workflow Module replaces your manual invoice approval and coding system with a paperless process that can reduce the cost of accounts payable invoice processing as well as improves invoice approval turnaround time by over fifty percent.

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The APFlow™ Module can:

  • Batch process invoices and support documents at the point of receipt.
  • Eliminate manual pre-sorting of documents prior to scanning.
  • Utilize a user-friendly invoice entry screen with the optional, powerful OCR capture functionality of ABBYY FlexiCapture for Invoices™ to reduce invoice data entry.
  • Automatically match and index support documents with invoices.
  • Build automatic, sequential route rules by invoice line items based on any single or combination of invoice entry fields.
  • Provide a full-function, single-screen, point-and-click approval dashboard with all the necessary integration and information to accurately process and code invoices.
  • Allow approvers to annotate and comment on invoice documents and track comments for later review.
  • Provide instant status information on all pending invoices with intuitive A/P processor or management dashboard.
  • Electronically export all A/P transactions to accounts payable module for payment processing.
  • Automatically link scanned checks with electronic invoices and support documents for multi-dimensional, multi-index search and retrieval.
  • Provide check signers with a check review tool to electronically view all invoice/support documents and reviewer notes.
  • Link electronic A/P documents with accounting transactions using Crystal Reports™ drilldown.

A custom-built Bridge™ links the APFlow™ Module to your accounting software’s data files to ensure high-speed validation and single-entry, single-touch integration.

Our customers agree that implementing APFlow™ has made such an impact on their accounts payable process that, within a few months, the system returned most of its investment. 

The increases in efficiency and profitability come from:

  • Higher A/P invoice processing production.
  • Reduction in handling/courier costs.
  • The ability to take advantage of quick-pay discount opportunities offered by vendors.
  • Instant access to accounts payable information and documents.